Descrierea proiectului

Client: Confidential

Industry: Procurement / Public & Private Sector
Platform: E-TENDER v1.50 – Custom Solution on Drupal 7
Technologies: Drupal 7, PHP, MySQL, jQuery, REST APIs, Apache

Project Overview

The E-TENDER platform was designed as a comprehensive web-based system to facilitate transparent and efficient procurement processes for both public institutions and private companies. Built on Drupal 7, the solution provided a secure, modular, and extendable environment tailored to meet procurement legislation and tendering workflows.

Objectives

  • Digitize procurement procedures and reduce reliance on paper-based systems.
  • Ensure compliance with national procurement laws and internal company policies.
  • Create a user-friendly portal for both contracting authorities and suppliers.
  • Support multiple procurement types: open tenders, restricted tenders, direct awards, RFQs.
  • Enable full lifecycle management—from publication to award and archiving.

Key Features in Version 1.50

  1. Tender Management Workflow
    • Admin interface for publishing tenders with custom deadlines and documentation.
    • Stages include: announcement, clarification, bidding, evaluation, and results.
    • Automatic status updates based on timeline.
  2. User Roles and Access
    • Role-based access for authorities, evaluators, and economic operators.
    • Permissions configured using Drupal’s user roles and custom modules.
  3. Bid Submission and Evaluation
    • Suppliers submit documents electronically within deadline constraints.
    • Evaluators access a secure area to review and score bids.
    • Integrated scoring matrix and decision history per tender.
  4. Notification and Alerts
    • Email alerts for tender updates, deadlines, clarification questions.
    • Visual indicators for upcoming or overdue actions.
  5. Document Management
    • Centralized upload and versioning for tender documents.
    • Secure storage with access control.
  6. Reports and Audit Logs
    • Tender history and activity logs per user and action.
    • Exportable reports for procurement statistics and compliance review.
  7. Multilingual Interface
    • Interface available in Romanian, English, and Russian, using Drupal’s localization tools.
  8. API Integration
    • REST endpoints for connecting with fiscal systems, supplier registries, and internal ERPs.
    • Future-ready for integration with e-signature or identity verification platforms.

Technical Architecture

  • CMS: Drupal 7 with custom modules for procurement workflows.
  • Database: MySQL
  • Backend: PHP
  • Frontend: jQuery and custom theming (responsive design)
  • Security: Role-based access, CAPTCHA, file sanitization, HTTPS, audit trail logging.
  • Deployment: Linux (LAMP stack) on private or cloud infrastructure.

Results Achieved

  • Process Digitization: Manual workflows fully replaced with automated ones.
  • Transparency & Auditability: All actions logged; tender lifecycle fully traceable.
  • User Base Growth: Onboarded 100+ public institutions and 1,500+ suppliers.
  • Improved Compliance: Platform aligned with national procurement norms.
  • Cost Efficiency: Reduced paper and communication costs by over 50%.

Conclusion

By building E-TENDER v1.50 on Drupal 7, the development team delivered a robust and highly customizable procurement platform. It streamlined operations, improved transparency, and enabled secure interactions between buyers and suppliers.

Despite being based on an older CMS version, the system was hardened and extended with custom modules to meet all modern procurement needs, proving the flexibility and power of Drupal in enterprise contexts.

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